OPEN FOUNDATION PRIVACY Policy
On this page, you can read our privacy policy. We comply with the best practices to protect your information. However, if you have any question, please use our contact page to send us a message. One of our team members will gladly get back to you as soon as possible.
Privacy Statement
Last updated: 17 November 2025
This Privacy Statement explains how Stichting O.P.E.N.: Onderzoek naar de Psychedelische Ervaring Nederland (“OPEN Foundation”, “we”, “us”) processes Personal Data on this website (the “Website”). It applies to Website visitors, members, donors, event registrants and participants, suppliers, speakers, and anyone using our services via the Website. We review and update this Statement as our practices evolve.
2. Who is the Controller for the processing of your Personal Data?
Controller: OPEN Foundation, Sinderenstraat 6, 1107 TN, Amsterdam, Netherlands.
KvK: 34279004 EU VATIN: NL818267458B01 • Email: info@open‑foundation.org
3. Which categories of Personal Data do we process, and what is the purpose?
To provide our services, we collect Personal Data from you, your devices, and our service providers. The table summarises categories, sources, purposes, and legal bases:
|
Category of Personal Data |
Sources |
Purpose for Collection |
Legal Basis |
|
Contact Information (name, email, phone, address, organisation) |
You (forms, surveys, sign‑ups, event/membership/donation flows) |
Respond to enquiries; send confirmations and service updates; send newsletters/marketing if opted in |
Contract (service delivery); Consent (marketing) |
|
Membership/Account Data (plan, status, preferences) |
You |
Provide benefits, manage access, billing, and member communications |
Contract |
|
Payment & Transaction Details (billing name/address, order ID/amount; no full card numbers stored by OPEN) |
You; Stripe transaction records |
Process payments, issue invoices/receipts; prevent fraud; comply with tax/audit rules |
Contract; Legal obligation (record‑keeping) |
|
Donor Information (contact, gift designation, amounts; card data handled by processor) |
You; payment processor |
Stewardship and acknowledgements; statutory compliance |
Contract; Legal obligation; donor‑privacy commitments carried forward |
|
Communications Records (emails, contact‑form content; CVs if you apply) |
You |
Support and query handling; quality, training; consider applications |
Legitimate interests (support/quality); Consent where required |
|
Technical Usage Data (Essential Cookies) (IP, device/browser, session IDs) |
Your device; our systems |
Secure, functional site (login, checkout, load‑balancing); required preferences |
Legitimate interests; Contract (requested service) |
|
Analytics & Usage Data (Analytical Cookies) (page views, device/browser, referrers) |
Analytics tools |
Understand performance and improve content/features; set only with your consent |
Consent (non‑essential cookies) |
|
Event Photography & Filming |
Our team/contracted photographers |
Document and promote programmes; archive activities; handle removal/objection requests |
Legitimate interests for wide/ambient shots; Consent for close‑ups/interviews |
|
Session Recordings & Livestreams (talks, panels; audience ambience) |
Production partners |
Produce and share educational content; promote events |
Contract/consent for speakers; Legitimate interests for audience-wide shots; opt‑out where feasible |
4. When and how we share your information with others
We share Personal Data only as needed for the purposes above, under written data-processing terms where required. Typical categories of recipients include:
- IT/hosting and CMS (e.g., WordPress/Automattic)
- Payments (e.g., Stripe)
- Email/newsletters (e.g., MailerLite)
- Analytics (e.g., Google Analytics; only if consented)
- CRM/support tools
- Production partners for events and recordings
We may also disclose data where required by law (e.g., tax audits or lawful requests by authorities). Providers must keep data confidential and process it only to deliver their services.
5. Transfers outside the European Economic Area
Some providers may process data outside the EEA. Where this happens, we use appropriate safeguards such as EU adequacy decisions and/or Standard Contractual Clauses. You can request more information about these safeguards via the contact details below.
6. Data subject rights
Subject to law, you may request access, rectification, erasure, restriction, portability, and objection (including to marketing). Where processing is based on consent, you may withdraw it at any time. You also have the right to lodge a complaint with a supervisory authority (e.g., the Dutch Data Protection Authority – Autoriteit Persoonsgegevens). We will respond within statutory time limits and may request proof of identity.
7. How do we protect Personal Data?
We apply appropriate technical and organisational measures, including TLS/SSL, access controls, secure hosting, backups, and staff confidentiality. While no method is 100% secure, we follow recognised best practices to protect your information.
8. How long do we keep and store your Personal Data?
We keep Personal Data only as long as needed for the stated purposes or to meet legal obligations (e.g., tax and audit). When it is no longer required, we delete or anonymise it.
9. Changes to this Privacy Statement
We may update this Statement from time to time and will post the latest version on this page; where required by law, we will provide additional notice or request consent.
10. Questions, concerns, or complaints
Contact: info@open‑foundation.org • OPEN Foundation, Sinderenstraat 6, 1107 TN, Amsterdam, Netherlands. You also have the right to lodge a complaint with your local authority or the Dutch DPA.
11. Cookie Statement
For details on cookies and similar technologies, including how to manage your choices, please see our Cookie Statement on the Website (essential cookies are set to run the site; non‑essential cookies are set only with your consent).
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